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The Administrative Assistant provides overall administrative support to the leadership team.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Prepare presentations, documents and schedules

Manage schedules, calendars, organize meetings and technical training sessions

Anticipate and prepare required materials for meetings

Order office supplies and ensure office equipment is in good order

Process invoices

Make travel reservations and prepare follow up on expense reports

Partner with HR in the onboarding of new employees

Coordinate activities between departments and outside parties

Gather information and prepare reports

Manage and maintain regular business unit communication channels.

Prepare people recognition certificates

Perform other duties as assigned

College/business diploma in business administration or demonstrated equivalent work-related experience

3 - 5 years of administrative/assistant experience

Must possess business-level communication skills, both written and verbal

Must possess strong interpersonal and organizational skills with the ability to complete administrative tasks in a resourceful and effective way

Must have expert knowledge of Microsoft PowerPoint, Access, Excel, Word, and email applications

Ability to multi-task and work with minimal supervision

Willingness to accept accountability for work assignments and demonstrate commitment to meeting deadlines

Resourceful, capable of demonstrating initiative to improve productivity and efficiencies in the department

Flexible/ adaptable and willing to learn new skills in a fast-paced environment, with the ability to quickly adapt to changing priorities

Familiarity with Visio, PeopleSoft, MS Project software is an asset