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Administrative Assistant Corporate Communications

Job Description


Description

 

Location Address: Altamonte Springs, FL

 

Top Reasons To Work At AdventHealth Corporate

  • Great benefits
  • Immediate Health Insurance Coverage
  • Career growth and advancement potential

 

Work Hours/Shift:

  • Full-Time, Monday – Friday

You Will Be Responsible For:

ADMINISTRATIVE SUPPORT

  • Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
  • Maintains and updates Outlook with current information, including distribution lists
  • Responsible for the department’s daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.
  • Maintains department inventory of office supplies and equipment, including purchase orders and check request 

 

APPOINTMENT SCHEDULING

  • Schedules and maintains director’s calendars
  • Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
  • Organizes weekly/monthly conference calls for directors

 

DOCUMENT PREPARATION AND DISTRIBUTION

  • Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
  • Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling

 

TRAVEL PLANNING

  • Makes travel arrangements for assigned directors and coordinates schedule. 
  • Completes expense reports for directors in a timely manner.  Ensures expense reports are copied and turned into accounting for processing.

 

 

COMMUNICATION

  • Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
  • Communicates with staff, leadership, outside callers and visitors
  • Clearly represents self and the organization in a professional, courteous manner
  • Directs incoming communications according to director’s schedule and priorities
  • Deals discretely and appropriately with confidential information concerning Adventist Health System
Qualifications

What You Will Need:

  • High school diploma or equivalent
  • 2 years minimum experience in a secretarial role.

 

KNOWLEDGE AND SKILLS REQUIRED:

  • Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
  • Basic Computer navigation skills

 

Job Summary:

The Administrative Assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director’s effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.


This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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Job Description: Administrative Assistant Corporate Communications

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Description   Location Address:  Altamonte Springs, FL   Top Reasons To Work At AdventHealth Corporate

Description

 

Location Address: Altamonte Springs, FL

 

Top Reasons To Work At AdventHealth Corporate

  • Great benefits
  • Immediate Health Insurance Coverage
  • Career growth and advancement potential

 

Work Hours/Shift:

  • Full-Time, Monday – Friday

You Will Be Responsible For:

ADMINISTRATIVE SUPPORT

  • Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
  • Maintains and updates Outlook with current information, including distribution lists
  • Responsible for the department’s daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.
  • Maintains department inventory of office supplies and equipment, including purchase orders and check request 

 

APPOINTMENT SCHEDULING

  • Schedules and maintains director’s calendars
  • Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
  • Organizes weekly/monthly conference calls for directors

 

DOCUMENT PREPARATION AND DISTRIBUTION

  • Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
  • Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling

 

TRAVEL PLANNING

  • Makes travel arrangements for assigned directors and coordinates schedule. 
  • Completes expense reports for directors in a timely manner.  Ensures expense reports are copied and turned into accounting for processing.

 

 

COMMUNICATION

  • Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
  • Communicates with staff, leadership, outside callers and visitors
  • Clearly represents self and the organization in a professional, courteous manner
  • Directs incoming communications according to director’s schedule and priorities
  • Deals discretely and appropriately with confidential information concerning Adventist Health System
Qualifications

What You Will Need:

  • High school diploma or equivalent
  • 2 years minimum experience in a secretarial role.

 

KNOWLEDGE AND SKILLS REQUIRED:

  • Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
  • Basic Computer navigation skills

 

Job Summary:

The Administrative Assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director’s effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.


This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
....  read more -->>

AdventHealth Corporate Offices

About our Corporate Offices
Headquartered in Altamonte Spring Florida, AdventHealth (formally Adventist Health System) was founded in 1973 to support and strengthen the Seventh-day Adventist health care organizations in the Southern and Southwestern regions of the United States. Although separated by geography, each of our facilities is united by the mission of Extending the Healing Ministry of Christ. Today we continue the tradition of whole-person care by practicing and sharing CREATION Health, a blueprint for living a healthy, happy life based on the principles given in the Bible’s creation story: Choice, Rest, Environment, Activity, Trust, Interpersonal relationships, Outlook and Nutrition.




Our Culture

What is the culture like at AdventHealth
We have a friendly, Christian culture that inspires us to care for patients with uncommon compassion and uncompromising excellence. Because we believe that each person is created in the image of God with an inseparable connection between mind, body and spirit, our focus goes beyond treating illness toward helping people achieve optimal well-being so they can enjoy happy, healthy lives. This same philosophy of care is extended to our team members through personal interactions (team lunches, huddles, and prayer) and professional resources (ongoing education, comprehensive benefits, and employee wellness program) to help you be your best and provide the best possible care.




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